Device Rollout Toolkit

Important language:

• Rollout event – The event you hold to distribute 1:1 learning devices (tablets, laptops, hotspots) to students
• Rollout planning – The planning of the rollout event
• Post-rollout technology planning – Technology-related planning to prepare for a 1:1 learning environment; planning includes systems and processes that support students, staff, and families throughout the year.

Goal #1: All students receive a device with reliable high-speed internet.

• Devices need to be “checked out” to students – this means IT/administration teams know which devices were given to which students and who still does not have a device. Create a regular cadence of checking inventory, perhaps twice a year.
• Supplemental accessories shouldn’t be ignored. Ensure all students receive not only the device, but also a case and charger.
• In order to receive a device, students and families must complete the required user agreements. This is described in more detail below.

Goal #2: Students, schools, and families connect and learn.

• Rollout is designed to be an event where schools and families celebrate the exciting opportunities provided through always-available access.
• Provide opportunities for parents and families to learn about the device, including basic functions, resources for safety/monitoring, digital citizenship, and ways to connect with teachers and the school.
• Plan for learning opportunities to occur before or during rollout. STEM-focused stations led by students are really engaging, as are parent workshops on digital responsibility.
• Make a plan to continue to engage families well beyond the initial rollout to showcase learning and reinforce good habits.

Goal #3: Celebrate!

• The rollout should be a celebration—not of the devices, but of what students can do with the technology. Create a fun event atmosphere for everyone involved. Check out this video from Newburg Middle School in Louisville, Kentucky, on what a rollout celebration can look like.